Administrative Officer (UAE National) (United Arab Emirates) Dubai

Company Description
Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, marine engineering and infrastructure maintenance works. Known for iconic and technically advanced structures, we also provide maintaining existing assets for government, design and build solutions for harbors, marinas, and jetties.
Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.
Learn more: www.waagnerbiro-bridgesystems.com
Job Description
We’re looking for a detail-oriented and organized Administrative Officer to join our team in Dubai, United Arab Emirates. As an Administrative Officer, you will be the backbone of our office operations, providing essential support to ensure smooth day-to-day functioning of our organization. This role requires a UAE National who is committed to maintaining professional standards and supporting our team with efficiency and dedication.
Manage office operations, including scheduling meetings, coordinating calendars, and organizing office resources
Prepare, organize, and maintain administrative documents, records, and files using established filing systems and digital databases
Handle incoming and outgoing correspondence, including emails, phone calls, and written communications
Perform data entry tasks and maintain accurate records in company databases and management systems
Provide administrative support to various departments and senior management as needed
Coordinate office supplies inventory and place orders to ensure adequate stock levels
Assist with onboarding processes for new employees and maintain personnel records
Prepare reports, presentations, and other documents using Microsoft Office Suite applications
Manage office equipment maintenance and coordinate with vendors for repairs and servicing
Support the organization of meetings, conferences, and corporate events
Ensure compliance with company policies and procedures in all administrative functions
Maintain confidentiality and handle sensitive information with professionalism
Qualifications
**Required Qualifications:**
UAE National status
Proven experience in administrative support or office management roles
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational and time management skills
Excellent written and verbal communication skills in English
Attention to detail and accuracy in data entry and document preparation
Ability to multitask and prioritize responsibilities effectively
Professional demeanor and interpersonal skills
Experience with document management and filing systems
Ability to work independently and as part of a team
**Preferred Qualifications:**
Experience with enterprise resource planning (ERP) systems or similar business software
Knowledge of UAE labor laws and employment regulations
Bilingual proficiency in Arabic and English
Previous experience in a corporate or multinational organization
Experience with records management and information governance
Familiarity with office management tools and scheduling software
Customer service experience in a professional setting

Business Line: Consulting and Operations
Type of contract: Permanent contract
Service Line: OnM Operations
Region: Middle East and South Asia
Job Family: Contract Management

The Administrative Officer manages day-to-day office operations, including scheduling, document maintenance, and correspondence. They provide essential support to various departments and senior management to ensure smooth organizational functioning.

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