Areeb
On behalf of our client, we are looking to Executive Secretary to join their team in Riyadh.
Task/ Job Summary
The Executive Secretary provides high-level administrative and coordination support to the CEO in a construction company. This role manages executive scheduling, communication, documentation, and follow-ups to ensure smooth daily operations of the CEO’s office. The position requires strong organization, professionalism, confidentiality, and the ability to work in a fast-paced, deadline-driven environment.
Responsibilities and Duties
Manage the CEO’s calendar, meetings, and daily schedule.
Handle calls, emails, and confidential correspondence professionally.
Prepare agendas, minutes, reports, and presentations; follow up on action items.
Coordinate communication with internal departments and external stakeholders (clients, contractors, consultants).
Maintain organized filing and document control for CEO’s office records.
Requirements
Job Specifications
Diploma or bachelor’s degree in business administration, Office Management, or a related field.
2–3 years of experience as an Executive Secretary, Executive Assistant, or similar role.
Experience in the construction, engineering, or contracting industry is highly preferred.
Strong written and verbal communication skills.
English language mid-level
High attention to detail and ability to work under pressure with strict deadlines.
Professional handling of confidential information and sensitive matters.
Job Competencies
Excellent organizational and time-management skills
Strong coordination and follow-up abilities
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Ability to draft professional documents and formal correspondence
Professional etiquette, communication, and stakeholder management
Multitasking and prioritization in a fast-paced environment
Provide high-level administrative support to the CEO of a construction company, including managing schedules and communications. Coordinate between internal departments and external stakeholders while maintaining organized office records.
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