Planning Manager (United Arab Emirates) Dubai

Requirements

Candidates must hold a Diploma or Degree in Civil Engineering with 7 to 10 years of experience in fit-out or building projects. Proficiency in Primavera and MS Project is essential, along with a proven track record in a managerial capacity.

Job Summary

To manage and improve the turnkey project work programs as per the project
guidelines provided monitor the progress of the project against the plan to
ensure completion within the specified time. 

Ensure all extension of time claims are done on timely manner and on correct
basis to enable the entitlement and award of the time and cost.

RESPONSIBILITIES

Functional Roles and Responsibilities 

* Handle Overall project planning and planning related contract management
activities for Operations Department and critical projects from start till
completion.
* Planning and scheduling and checking all relevant scope in projects using
systems as per the contract requirement after study of project scope,
coordinating between clients, suppliers and internal departments to
accomplish works as per schedule
* Compile the project methodology as part of technical submittal after careful
study of BOQ/Drawings/Spec and in consultation with Operations Manager/Senior
Projects Manager.
* Assess available planning resources and allocate projects to planning team as
per project requirements and capacity.
* Set weekly and monthly activity targets for projects team as per project
requirements and track them on a weekly basis via individual project
trackers.
* Standardize labor forecast process for projects for productivity durations on
all programs.
* Brief and train Site Engineers to set up trackers and update them weekly and
to use this tool effectively to manage project progress in detail.
* Monthly planning sessions make the site and/or Operation team aware about
critical project tasks and look ahead schedules.
* Compile and input progress related reports and project dashboards along with
the project manager’s input on a weekly basis and recommend corrective
actions to mitigate project delays, if any ensuring the accuracy of the
reports and ensuring weekly flash reports are sent for senior management.
* Maintain a projects dashboard to visualize overall projects movement, staff
allocation and target schedule to be used as a tool for Operations decision
making.
* Conduct delay analysis on running projects and recommend strategies to
mitigate delays as and when required by the project team . Also, support in
extension of time claims in line with contractual methodology and periodic
window analysis.
* Prepare detailed Extension of time claims using Window, Impact as planned and
Updated Impact methodologies as per client requirement.
* Make Manpower Histogram for project activities based on contractual
requirements.
* Compile internal labor forecast and track labor (actual vs budget) usage on a
weekly basis and raise early warning on non-achievement of targets and
recommend actions to mitigate losses to PM and Ops manager, debrief senior
management on a weekly basis on labor control for running projects.
* Compile labor cost to complete section for QS CVRs in consultation with
project managers for senior management review.
* Set out overall production targets and share relevant milestones with
production planner to achieve project progress and delivery milestones as
planned.
* Disseminate relevant project milestones and target information to all
department operatives (design/procurement/QS) to ensure individual department
activities related to project are on track.
* Set targets for Sub-contractors employed by Al Tayer Stocks in terms of
project schedule and performance
* Set progress targets to project teams as per directives from commercial
department for monthly cash flow targets per project.
* Update Company forward workload projection with senior management.
* Assist the estimation department with all required planning inputs for future
Project Bids and Duration calculation
* Supervise projects claims process and offer guidance in terms of planning
inputs and contractual correspondence with respect to delays and program
constraints in conjunction with the Project Manager and Commercial
Department.

People Management Roles and Responsibilities

* Guide and motivate planning team to enhance performance and produce quality
work, and ensure that they are continuously developed for higher level roles
* Set goals and development plans for the planning team, which is regularly
updated during appraisal cycles.
* Guide and coordinate with senior management team to align schedules and
updates with project specific delivery targets and relevant extension of
time/ site issues.
* Guide site team to set up completion schedules on projects to ensure timely
completion of all relevant activities area wise on projects.

QUALIFICATIONS

Education/Certification and Continued Education

* Diploma / Degree in Civil Engineering with Good working knowledge of
Primavera / MS Project is essential

Years of Experience 

* 7 to 10 years’ experience in the fit out / building with a minimum of 3 – 5
years in a manager capacity
* Experience in handling of all planning process, complete knowledge of project
planning and should have managed high commercial value projects
independently/team.

Responsibilities

The Planning Manager is responsible for overseeing project planning, scheduling, and contract management activities from inception to completion. They must ensure projects remain on schedule and within budget by tracking progress, managing resources, and implementing corrective actions for delays.

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