Admin Assistant – Yasmina British Academy (AY 26/27) (United Arab Emirates) Abu Dhabi

Requirements

Candidates must hold a diploma or bachelor’s degree and possess at least 2 years of experience in a similar administrative role. Proficiency in data management, ERP systems, and advanced Excel skills is required.

Job Summary

Aldar Education are currently seeking an Administration Assistant for Yasmina
British Academy in Abu Dhabi for AY 26/27.

This is an exciting opportunity to join the highly successful Aldar family of
schools and to help shape the future of Abu Dhabi’s leading school group. The
successful candidates will be closely aligned with our core values and ethos and
possess a genuine understanding and appreciation of the values of the region.

Main Responsibilities:

•    Attend all administration meetings, prepare, and accurately record minutes
of meetings and action points.
•    Perform a variety of secretarial and general office duties, including
handling confidential tasks.
•    Raise housing-related purchase requisitions and follow up on purchase
orders.
•    Create Goods Receipt Notes (GRNs) upon receipt of goods.
•    Oversee and provide guidance on the collection of staff housing
documentation, including Tawtheeq and utility registration.
•    Assist with tracking payables and receivables to ensure accurate financial
records.
•    Collaborate with stakeholders to assess and confirm transportation
requirements for field trips.
•    Participate in training sessions as required to enhance skills and
knowledge related to the role.
•    Perform other duties as assigned by the line manager.

Minimum Qualifications:

•    Diploma or a bachelor’s degree  
•    A minimum of 2 years of experience in a similar admin role
•    Previous experience in data management 
•    Basic knowledge of ERP and procurement

Minimum Experience:

•    Experience in similar role
•    Experience with working in an educational context

Job Specific Knowledge & Skills:

•    Fluent in English with high levels of oral and written communications
skills
•    Strong interpersonal skills
•    Excellent general IT skills with exceptional competencies in Excel and is
confidently able to work with Macros, dash boards and complex data management. 
•    Experience with Office 365, SharePoint, and MS forms
•    Ability to demonstrate high levels of organization
•    Ability to work flexibly as a member of a team
•    A high level of professionalism
•    A positive and solution-focused attitude to working life
•    A clean enhanced Disclosure and Barring Services check or police check

Responsibilities

The Administration Assistant will manage office duties, including meeting minutes, secretarial tasks, and financial record tracking. They will also oversee housing documentation, procurement requisitions, and coordinate transportation for school field trips.

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