Executive Administrative Assistant (Saudi Arabia) Jeddah

Requirements

Candidates must hold a bachelor’s degree in a relevant field and possess at least 5 years of administrative experience, preferably in manufacturing. Professional fluency in both English and Arabic is required, along with advanced Microsoft Office skills and residency in Jeddah.

Job Summary

ob Purpose
The Administrative Assistant will provide vital operational, clerical, and organizational support to ensure the smooth day-to-day manufacturing and corporate functions at Middle East Mattress Factory Co. This role acts as a primary liaison between corporate departments, handles documentation pipelines, and assists upper management in maintaining peak workplace efficiency.
Key Responsibilities
Office & Workflow Coordination:
Manage and prioritize daily office operations, including organizing executive schedules, scheduling department meetings, and routing internal documentation.
Serve as a central communications bridge across the production, logistics, finance, and sales environments.
Documentation & Reporting:
Draft, format, and audit business correspondence, meeting minutes, administrative policies, and official company letters in both English and Arabic.
Maintain highly organized digital and physical filing archives to ensure administrative data integrity and compliance with Saudi corporate regulations.
Compile monthly administrative checklists, expenditure tracking, and performance metrics for management review.
Cross-Departmental & System Support:
Assist with tracking historical data, logging transactional summaries, and coordinating with the internal data entry teams to update records.
Collaborate with procurement and warehouse departments to log supply schedules, administrative purchases, and vendor communications.
Visitor & Facility Relations:
Coordinate hospitality and administrative schedules for international corporate visitors, supply chain partners, and external stakeholders.
Handle sensitive or confidential personnel files and executive correspondence with absolute discretion.
Job Requirements & Qualifications
Education: Bachelor’s degree in Business Administration, Office Management, Information Systems, or a closely related functional field.
Experience: A minimum of 5 years of dedicated, hands-on administrative or coordination experience, ideally within a manufacturing environment.
Demographics: Strictly restricted to Saudi Arabian Nationals currently residing in Jeddah.
Languages: Complete professional fluency in written and verbal English and Arabic.
Technical Proficiencies: Advanced operational skills across the Microsoft Office Suite (Excel, Word, PowerPoint); direct experience or basic exposure to ERP software workflows (like Odoo or SAP) is a distinct advantage.
Private Health Insurance
Training & Development
Performance Bonus

Responsibilities

The Administrative Assistant provides operational and clerical support to ensure smooth manufacturing and corporate functions. This role acts as a liaison between departments, manages executive schedules, and maintains accurate documentation and reporting.

We are a job aggregator. All rights belong to the original company or recruiter. We do not claim ownership of any listings.