Senior Document Controller (Saudi Arabia) Riyadh

Requirements

Candidates must have 12+ years of professional experience in document control or records management and advanced proficiency with DMS and ERP software. Strong knowledge of ISO standards, regulatory compliance, and excellent organizational skills are essential for this role.

Job Summary

Company Description
Egis is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development. To support our growth plan, we offer a wide variety of career opportunities.
We are committed to fostering a workplace that values diversity and inclusion. We welcome all qualified applicants and ensure fair consideration without regard to disabilities, medical conditions, race, colour, ethnicity, nationality, age, gender identity, sexual orientation, pregnancy, religion, political beliefs or marital status.
Job Description
We are seeking a detail-oriented and organized Senior Document Controller to join our team in Riyadh, Saudi Arabia. In this role, you will oversee the management, control, and distribution of critical documentation while ensuring compliance with organizational standards and regulatory requirements. As a Senior Document Controller, you will lead document control initiatives, mentor team members, and implement process improvements to enhance operational efficiency across the organization.
Manage and maintain comprehensive document control systems, including version control, document tracking, and archival procedures
Ensure all documentation complies with organizational policies, industry standards, and applicable Saudi Arabian regulatory requirements
Supervise and coordinate document control team members, providing guidance, training, and performance feedback
Develop and implement standardized document management procedures and best practices to improve efficiency and accuracy
Conduct regular audits of documentation systems to verify compliance and identify areas for process improvement
Collaborate with cross-functional departments to establish document requirements, standards, and distribution protocols
Maintain accurate records of document revisions, approvals, and access logs
Analyze document control metrics and prepare reports to support management decision-making
Serve as a subject matter expert on document control procedures and regulatory compliance matters
Customize and optimize document management software and systems to meet organizational needs
Qualifications
12+ years of professional experience in document control, records management, or related administrative field
Advanced proficiency with document management systems (DMS) and enterprise resource planning (ERP) software
Strong knowledge of ISO standards, quality management systems, and regulatory compliance frameworks
Excellent organizational and time management skills with the ability to prioritize multiple tasks
Exceptional attention to detail and commitment to accuracy in all documentation
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong written and verbal communication skills in English
Demonstrated ability to analyze processes and implement improvements
Experience working in a regulated industry or compliance-heavy environment
Familiarity with Saudi Arabian business practices and regulatory environment (preferred)
Proven track record of training and developing team members (preferred)
Experience with data analysis and reporting tools (preferred)

Business Line: Consulting and Operations
Type of contract: Permanent contract
Service Line: Aviation Direct
Region: Middle East and South Asia
Job Family: Project Documentation

Responsibilities

The Senior Document Controller will manage and maintain comprehensive document control systems while ensuring compliance with organizational and regulatory standards. They will also lead the document control team, implement process improvements, and collaborate with cross-functional departments to optimize documentation workflows.

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