Procurement Supervisor (Saudi Arabia)

Requirements

Candidates must possess a bachelor’s degree in Business Administration, Supply Chain, Engineering, or a related field. A minimum of 3-5 years of experience in strategic sourcing or procurement is required, along with strong leadership and analytical capabilities.

Job Summary

ROLES AND RESPONSABILITIES:
Operational • Lead the team of Buyers to drive cost out of the business, provide excellent vendor service at the relevant and appropriate quality. • Provide and assist Management & Technical expertise on all procurement activities. • Assist PSC Manager on all major negotiations with top local vendors. • Ensure that purchasing methodologies are kept up to date and modified if required and uphold the company policies & procedures. • Provide direction and conduct evaluations of Local Buyer. • Be the primary point of focus for Procurement, to all other functions, including Operations, Supply Chain, Maintenance, Training, DRT, HSE, Finance, IT, HR etc. • Lead the project team to secure quotes for preparing AFE’s & ensure the required number of quotes are obtained for regular purchasing as per policy. • Monitor and expedite the day to day procurement activities like conversion of MOLS, creation of direct Requisitions, PR-PO conversions and PO revisions are carried out in a timely manner and Catalog utilization is maintained. • Manage the accrual process and ensure this is reported in a timely manner and monitor the accruals are within the stipulated guidelines. • Manage the process of clearing disputed/unmatched PO & Invoices. Liaise with Finance and clear the Match and Hold reports. • Manage aged PO Lines and keep to a bare minimum, by timely follow ups and facilitate closure. • Manage service PO closure within the stipulated period. • Attend meetings where purchasing/procurement is concerned. • Manage the overall work schedules to ensure timely & effective completion of the MOL to PO procurement cycle. • Monitor Cost Center budgets (Dashboard) & initiate directions to Management /Operations and cascade to buyers to limit or avoid overspending. • Reduce to a minimum, and with the proper authorizations the preparation of Emergency PO’s.
• Operational (General) • Manage crew rotation and ensure the right balance of the team is always available. • Provide information to Operations about order status, both foreign & domestic vendor supplies. • Support Operations without any Supply Chain interruptions. Job Description Page 2 of 2 Disclaimer: This job description is not an exhaustive list of accountabilities and activities. Job incumbents may be required to perform additional job-related tasks and duties as assigned. • Strong analytical and problem-solving skills. • In-depth knowledge of procurement principles, policies, procedures, and systems. • Solid knowledge of procurement technical standards and practices. • Strong oral and written communication and negotiating skills. • High proficiency in use of on-line, remote entry purchasing system and computer programs including Excel, Word, and the Internet. • Skilled at influencing and motivating others to take required action. • Excellent ability to work in a team environment. • Demonstrate ability to handle multiple priorities and deadlines in a fast-paced environment. • Excellent customer relationship and communication skills. • Must be able to understand the customer needs and specify requirements. • Flexibility to solve different types of challenges. • Ability to work independently with minimal supervision. • Self-starter with the ability to handle multiple projects simultaneously.
Product / Process Improvement • Proactively evaluate the effectiveness of processes utilized within the department, and make and implement improvements as needed in order to increase efficiency.
Physical Working Conditions • Normal working conditions (office): travel for trainings; company events when requested.

JOB QUALIFICATIONS AND REQUIREMENTS:
Knowledge and Experience: • A minimum of 3-5+ years’ work experience in strategic sourcing, procurement, or related field. • Outstanding cross-functional leadership and communication skills; willing to challenge the status quo and make difficult and unpopular decisions, communicating effectively with senior management. • Collaborative facilitator. • Ability to build credibility, get buy-in and commitment with internal and external stakeholders.
Education and Certifications: • Mandatory: Bachelors’ degree in Business Administration, Supply Chain Management, Engineering, Operations Management, or relevant field.

Responsibilities

The Procurement Supervisor leads a team of buyers to drive cost reduction, manage vendor relationships, and ensure efficient procurement operations. They are responsible for overseeing the full procurement cycle, managing budgets, and facilitating cross-functional collaboration across various departments.

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