Freelance – AI Enabled Executive Assistant – Remote (Qatar) Doha

Requirements

Candidates must have strong experience with AI tools, automation platforms like Zapier, and a background in executive support or freelance operations. Exceptional organizational skills, proficiency in office software, and the ability to work independently in a fast-paced, remote environment are required.

Job Summary

The People Group is a fractional talent and support business focused on connecting exceptional professionals with growing founders and leadership teams. We pride ourselves on quality, consistency, and long term partnerships. We believe that when our contractors are treated with respect, clarity, and fairness, that standard naturally carries through to the clients they support. Clear expectations, open communication, and mutual accountability are central to how we work.
We are currently seeking a highly skilled and tech savvy Executive Assistant with strong AI and automation experience to join our talent pool on a freelance basis. In this role, you will support founders and senior leaders by managing operations, optimizing workflows, and leveraging AI tools to drive efficiency and productivity.
This is a fully remote, fractional role supporting clients across multiple time zones, ideal for someone who is proactive, detail oriented, and comfortable working independently in a fast paced environment.

Please note: We are currently talent pooling for future client opportunities. Placement and engagement availability will depend on your skill set, experience and the availability of suitable client opportunities. Joining our talent network does not guarantee immediate placement.
Responsibilities
Manage calendars, schedule meetings and appointments for clients
Coordinate travel arrangements and accommodations
Prepare and edit documents, reports, and presentations
Handle phone calls, emails, and other correspondence
Organize and maintain files, records, and databases
Assist in the preparation of meeting agendas and take minutes
Collaborate with other team members to ensure efficient workflow
Arrange and coordinate events and conferences
Perform ad-hoc administrative tasks as needed
Respond to and manage client requests, including ad hoc tasks, with professionalism and attention to detail
Experience using AI tools like ChatGPT, Claude, Gemini
Prompt writing and optimization
Ability to automate workflows (Zapier, Make, etc.)
Experience using AI for:
Research
Summarization
Email Drafting
Task Management
Experience working in a fractional, freelance, or contract based role
Exceptional organizational and time-management skills
Excellent communication and interpersonal abilities
Proficient in MS Office and Google Suite
Ability to multitask and prioritize tasks effectively
Strong attention to detail and accuracy
High degree of professionalism and confidentiality
Ability to work independently and remotely
Flexible schedule and availability
Demonstrated experience supporting multiple executives or clients simultaneously
Experience with project management tools
Familiarity with video conferencing and online collaboration tools
Knowledge of office management systems and procedures
Experience working with HNW individuals preferable but not essential.
Experience working with Family Offices preferable but not essential.
Experience working with Business Leaders preferable but not essential.
Flexible with occasionally meeting clients in person if requested.
Knowledgeable about emerging AI software, tools, models, and methodologies that challenge the conventional approach to executive assistance.
You will be working as a contractor under the The People Group company name, therefore you are not a direct employee and only work as a contractor for our business.
The benefit of this structure means, all of our clients sign contracts directly with The People Group and not you as the Contractor, therefore you are protected as a remote contractor as The People Group take cares of the client service side of the function.

Responsibilities

The role involves managing calendars, travel, and administrative tasks while leveraging AI tools to optimize workflows and increase productivity for founders and senior leaders. You will also be responsible for research, document preparation, and maintaining efficient communication across multiple client accounts.

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