Administration Assistant- UAE National (United Arab Emirates) Dubai

Requirements

Candidates should have 0-2 years of experience in an administrative or travel industry role. Proficiency in computer skills, specifically MS Excel, and strong communication abilities are required.

Job Summary

To provide ongoing support to administrative services and shoulder all the
administrative responsibilities as functionally required by the Manager and the
others concerned in the department

RESPONSIBILITIES

1. Functional Roles and Responsibilities
2. Answer telephone calls, screen and divert or take messages for the staff and
also greet and direct customers to the concerned staff and deal with the
basic queries from the walk-in customers 
3. Arrange to distribute incoming mail to relevant departments and handle
outgoing mails, couriers and postage for the departments. 
4. Receive stationary requisitions from the internal departments, issue them,
and maintain an ongoing record of the issued stock. 
5. Monitor the utilization of stationary, consumables etc and order stocks to
replenish the optimum levels for the office and pantry. 
6. Allocate costs on the basis of the bills received for stationary ,
consumables, postage etc to the respective departments 
7. Provide all necessary support and assist the managers in drafting and
processing letters , faxing etc and liaise with Suppliers/vendors on behalf
of ATTA Maintain necessary documentation system for efficient and orderly
storage and retrieval of documents/information. 
8. Maintain and update all necessary records, files and database.

QUALIFICATIONS

Years of Experience 0-2 years experience in the travel industry or in an Admin
role

Knowledge and Skills Computer literacy with knowledge of basic MS Excel

Good Communication skills

Responsibilities

The role involves providing comprehensive administrative support, including managing correspondence, greeting visitors, and handling incoming and outgoing mail. Additionally, the assistant is responsible for maintaining office inventory, processing stationery requisitions, and assisting managers with documentation and vendor liaison.

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