Executive Secretary (Saudi Arabia) Jeddah

Requirements

Candidates must hold a Bachelor degree in Business Administration or a related field. A minimum of 2-4 years of relevant experience is required, along with strong IT literacy and professional communication skills.

Job Summary

The jobs in this level are responsible for providing the necessary support to
section heads by offering a complete secretarial, administrative support service
and general office duties of a responsible and confidential nature. This
includes first point of contact direction, time management, correspondence
disposition and resolution, leading administration staff.

RESPONSIBILITIES

* Follows all relevant Administration procedures so that work is carried out in
a controlled and consistent manner.
* Follows the day-to-day operations related to own jobs in the Administration
to ensure continuity of work.
* Supervises the activities and work of Levels 1, 2 & 3 to ensure that all work
within a specific area of the Administration unit activity is carried out in
an efficient manner.
* Provides a complete secretarial and administrative service to function heads
or a department to facilitate the processes and allows them to concentrate on
mainstream activities.
* Provides a complete correspondence service, routing correspondence as
necessary and drafting replies where appropriate to ensure that all mail is
dealt with efficiently.
* Provides a time management/diary service for the managers to ensure ability
to attend all key meetings at the appointed times.
* Communicates section head’s instructions or desires to various individuals
and/or departments, and furnishes and obtains information from other
managers.
* Monitors office stationary usage and initiate replenishment action to
maintain supply levels.

QUALIFICATIONS

Education
* Bachelor degree in Business Administration or any related field

Experience
* 2-4 years of related experience

Skills
* Business Acumen
* English Language Skills
* Professional Writing Skills
* IT & Computer Literacy
* Presentation / Facilitation Skills

Responsibilities

The Executive Secretary provides comprehensive secretarial and administrative support to section heads, including diary management and correspondence handling. They are also responsible for supervising administrative staff and ensuring office operations run efficiently.

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