Temp. Secretary (United Arab Emirates) Ajman

Requirements

Candidates must hold a bachelor’s degree in business administration, public administration, or a related field. Additionally, 1-3 years of experience in a secretarial role is required.

Job Summary

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Answer telephones, route calls, take messages, and provide general
information; greet and direct visitors; answer routine inquiries; maintain log
of inquiries as required.
• Open and route incoming mail; distribute correspondence and other material to
college staff/faculty.
• Perform a variety of routine typing assignments as appropriate to the
position.
• Use various computer applications to prepare basic email correspondence, enter
data, and print letters, labels, reports, and presentations.
• Copy and/or duplicate materials as requested; may oversee the day-to-day
operation of document photocopying.
• Establish, maintain, process, and/or update files, records, and/or other
documents.
• Perform specialized services of a routine clerical/administrative nature in
strict accordance with established procedural guidelines, as appropriate to the
position.
• Schedule or assist in scheduling appointments, meetings, and/or conferences,
as appropriate to the position.
• Make orders, manage stock, and distribute office supplies.
• Run various routine errands, as required, for the unit/college.
• Perform miscellaneous job-related duties as assigned.

QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in business administration, Public Administration or related
field.
• 1-3 years of experience related to the secretarial field.

KNOWLEDGE & SKILLS:

• Ability to understand and follow specific instructions and procedures.
• Ability to prepare and print routine correspondence, labels, and/or other
basic written material.
• Skill in the use of operating basic office equipment.
• Record maintenance skills.
• Receptionist skills.
• Ability to maintain calendars and schedule appointments.
• Word processing and/or data entry skills.

WORKING CONDITIONS:

• Work is normally performed in a typical interior/office work environment.
• No or very limited physical effort is required.
• No or very limited exposure to physical risk.

SUPERVISION:

Reports to: Dean
Subordinates: N/A

Responsibilities

The secretary is responsible for performing general office support tasks including answering phones, managing correspondence, and maintaining files. They also assist with scheduling meetings, managing office supplies, and performing routine clerical duties as assigned.

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