Executive Secretary (Qatar) Doha

Requirements

Requires a Diploma or Bachelor’s degree in Business Administration, Hospitality, or a related field. Candidates must have 3–5 years of experience in executive secretarial or administrative roles, preferably within the hospitality industry.

Job Summary

Ready to play a key role in bringing a new hotel to life? Join us as our
Executive Secretary and be part of the team shaping the successful pre-opening
and launch of voco Doha Central. In this role, you will provide high-level
administrative and organizational support to the Executive Office, ensuring the
General Manager and leadership team are well supported in managing priorities,
communication, meetings, and day-to-day business activities.

 

Welcome to voco Doha Central, a pre-opening hotel where contemporary style,
genuine hospitality, and thoughtful comfort come together in the heart of the
city. Ideally located in vibrant central Doha, the hotel offers effortless
access to the city’s business districts, cultural landmarks, and shopping
destinations, including Souq Waqif, the Museum of Islamic Art, the Corniche, and
the Doha Metro. Hamad International Airport is just a short drive away, making
every journey seamless.

Our 147 thoughtfully designed rooms and suites blend modern comfort with the
distinctive charm of voco. Whether travelling for business or leisure, guests
can enjoy contemporary interiors, premium amenities, and welcoming spaces
designed to help them relax, recharge, and feel at home throughout their stay. 

After a productive day or a city adventure, unwind in the indoor swimming pool,
rejuvenate in the fully equipped fitness centre, or indulge in a relaxing spa
experience featuring treatment rooms, Moroccan baths, a steam room, and a sauna.
Every moment is thoughtfully designed to enhance your wellbeing. 

Dining at voco Doha Central celebrates flavour and connection. Start your day
with an international breakfast buffet at Choices, enjoy a handcrafted coffee or
light refreshments in the stylish Lobby Lounge, or savour the convenience of
in-room dining from the comfort of your room. Every experience is delivered with
the warm and welcoming service that defines the voco brand. 

From productive meetings to elegant celebrations, voco Doha Central offers
versatile event spaces, modern facilities, and a dedicated events team to ensure
every occasion is seamless and memorable. Whether visiting for business,
leisure, or a special celebration, voco Doha Central delivers a stay that is
welcoming, comfortable, and unmistakably voco.

 

A little taste of your day-to-day

Every day is different, but you’ll mostly be:

* Provide professional and proactive administrative support to the General
Manager and Executive Office.

* Manage calendars, meetings, appointments, correspondence, and travel
arrangements.

* Prepare presentations, reports, minutes, and executive documents.

* Track meeting actions, deadlines, and follow-ups.

* Coordinate with hotel departments, corporate teams, owners, and external
stakeholders.

* Handle confidential information and documents with discretion.

* Support executive meetings, hotel events, VIP visits, and pre-opening
activities.

* Maintain organized records and ensure timely communication and follow-up.

* Undertake additional responsibilities as required during the pre-opening and
operational phases.

 

 

What we need from you

* Diploma or Bachelor’s degree in Business Administration, Hospitality, or a
related field.

* 3–5 years of experience in executive secretarial, executive assistant, or
administrative roles, preferably in hospitality.

* Excellent organizational, communication, and time-management skills.

* Strong attention to detail and ability to manage competing priorities.

* Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and
PowerPoint.

* Professional, discreet, proactive, and service-oriented.

* Ability to work effectively in a fast-paced pre-opening environment.

 

At IHG, we’ve made a promise. As one of the world’s leading hotel groups, we’re
here to deliver True Hospitality for Good. Making our guests and colleagues feel
welcome, cared for, recognised and respected – wherever they are in the world.
Want to be part of the journey?
Join voco™ hotels where every hotel has its unique charm, and our thoughtful
hosts create a home away from home. Step by step, we’re on a journey towards a
sustainable future, treating the planet the same way we do our guests. Seeking
individuals with as much character as our vibrant hotels. If you thrive on
genuine hospitality, your place is with us at voco™ hotels

Responsibilities

Provide proactive administrative support to the General Manager and Executive Office, including calendar management and document preparation. Coordinate across hotel departments and stakeholders to ensure seamless operations during the pre-opening and launch phases.

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